Research on Innovative Path of Digitalization of Hospital Archives

DOI: https://doi.org/10.62517/jmsd.202512506

Author(s)

Qiumeng Pan1, Shan Miao2,*

Affiliation(s)

1School of Public Administration, Xiangtan University, Xiangtan, China 2School of Continuing Education, Shantou University, Shantou, China *Corresponding Author

Abstract

This study addresses the urgent need for digital transformation of hospital archives in response to medical informatization and public health emergency requirements. Focusing on tertiary hospitals, we propose an innovative framework centered on three critical scenarios: digital storage of medical dispute files, cross-departmental sharing of medical records for scientific research, and contactless file management during epidemics. For medical dispute management, we establish a full-cycle electronic evidence system with standardized processes, electronic signatures, and hierarchical authorization to balance information protection and judicial access. In scientific research collaboration, we develop standardized data collection protocols and flexible permission systems to break down departmental barriers and enable efficient data sharing. For epidemic response, we create a dual-track service model combining regular online approval processes with emergency "zero contact" protocols. Our approach demonstrates that digital transformation can significantly enhance operational efficiency, data security, and service continuity. Implementation results show 60% reduction in dispute resolution time, a triple improvement in research data utilization, and 98% patient satisfaction during emergencies. The study provides practical solutions for hospitals to meet regulatory requirements while improving medical quality and research innovation through digital archive management.

Keywords

Digitalization of Archives; Medical Dispute Management; Research Collaboration Mechanism; Contactless Service

References

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